How to Protect Confidential Documents

Sharing Confidential Documents

If someone speaks to you about their personal or business affairs, it’s likely they’ll inform you that the conversation is confidential. The person could state this in a clear manner or be implied by the nature of the conversation and the information discussed.

Contrary to what you may believe, your private conversations aren’t immune to cybercriminals who want to illegally gather your personal information in order to make it available for sale or blackmail you. This is why you need to take a proactive approach to protect your confidential documents.

First, you must select a secure and safe platform for file sharing. This will ensure that your files aren’t accessible to anyone outside of authorized devices or in locations (i.e. the office). An excellent option is Locklizard. It prevents sensitive and confidential documents from being used on BYOD or in public places by applying dynamic watermarks with user-identified information to printed copies. This can deter users from sharing their printouts with others.

You should consider a solution that permits you to add passwords, download expiry dates, and activity logs. This will further secure your private information and is especially important when dealing directly with third parties like suppliers, partners or clients.

If your company is involved in many confidential data, it’s a good idea to consider a virtual data room solution such as Leitzd. This allows you to store your private information in a files42.nl secure area with permission controls that are easily updated. It’s also compatible with mobile devices so it can be used even in remote locations away from your work desk.